Step 1: Fill out this Reference Contact form. 

Step 2: Sign the HelloSubs contract.  

1. This was sent to you in a separate email from ZohoSign. 
   

Step 3: Complete the HelloSubs New Hire Orientation. 

Step 4: Follow the instructions below to complete your Comprehensive Background Check.  

**Note: If you’ve completed a Comprehensive Background Check within the last 12 months, you can choose to port your background check to HelloSubs, so you won’t have to complete it again.** 

1.  Complete your Comprehensive Background Check Application HERE.  
   
1. For your reference: 
   
1. Facility Name: HelloSubs 
   
2. Date of Hire: Leave blank 
   
3. Applicant/Employee Type: Temporary/Substitute Caregiver  
   
2. Once you’ve completed your application, wait for an email from IDEMIA; their email will contain instructions on how to schedule your fingerprinting appointment.  
   
3. Once you’ve received the email from IDEMIA, schedule your appointment.  
   
1. When you attend your appointment, please bring:  
   
1. A copy of your IDEMIA email 
   
2. Valid ID  
   
4. You’re done! Wait for HelloSubs to confirm that they’ve received the results of your background check.  
   

Step 5: Have you lived outside of Georgia within the last five years? 

1. If YES, please complete the necessary background checks for each relevant state. The instructions can be found HERE.
   
1. Please cc your recruiter on all emails sent to OutOfState@decal.ga.gov.  
   
2. If NO, you can skip to the next step. 
   

Step 6: Register for an Adult and Pediatric First Aid/CPR/AED Course 

1. Note:  
   
1. The course MUST have an in-person classroom component. Hybrid courses (online AND in-person classroom) are accepted.  
   
2. The course MUST include Pediatric First Aid/CPR.  
   
3. Email your recruiter your receipt and certificate upon course completion. 
   

Step 7: Complete Georgia’s mandatory Health and Safety Orientation Training.  

1. You can access the training HERE.  
   
1. Select “Add to Cart” >> “Purchase Now” (it’s free!) >> Create your Account  
   
2. Complete the Health and Safety Orientation Training; there are 9 courses that will total 10 hours.  
   
2. Email your recruiter your certificate upon course completion. 
   

Reimbursements FAQ 

1. Will HelloSubs reimburse my out-of-pocket expenses?  
   
1. Yes! HelloSubs will reimburse your out-of-pocket expenses once you’ve completed all of the screening requirements listed above AND worked your first five days on the HelloSubs platform. Once you've completed your first five days, email your receipts to support@hellosubs.co.