Pennsylvania Background Check and Screening Requirements
There are six (6) checks you need to complete. Total cost is around $100 which we will reimburse after 10 days worked.
The first four (4) must be completed before you are able to accept assignments. The remaining two must be completed within 45 days of your first assignment.
As you completed these checks, please email the results to your placement consultant.
1. PA Criminal history check
Apply for your criminal record check online at PATCH
, using a credit or debit card for payment. Use the option for "Submit a New Record Check
" (not volunteer record check).
2. Child abuse clearance
Apply online for your child abuse clearance through the Child Welfare Portal
. Results can take up to 21 days to receive.
3. FBI Fingerprint Clearance
Enter code: 1KG6XN.
Click schedule/manage appointment to get started.
(detailed instructions are linked below)
4. ACT 168: Disclosure of previous, related employment.
In addition to your completed checks, HelloSubs is required by the PA state government to complete Act 168 forms. These forms will be delivered to you in form of fillable electronic forms in separate emails. Look out for emails from Zoho Sign.
HelloSubs applicants in their onboarding process must disclose all former employers that were school entities and/or where the applicant had direct contact with children (camps, after-school care, coaching, social work, etc). The applicant and their past employers will fill out the standard Act 168 form prior to accepting assignments with HelloSubs. Please note, this document will not apply to all candidates, only those with prior direct contact with children.
Additional Trainings and Screenings that must be completed within your first 45 days of employment. Failure to complete these steps will result in suspension of your account until they are completed:
5. TB & Health Test
A TB (Tuberculosis) & Health Exam is required to work in any school in Pennsylvania. These can be completed at many
places including: WellnessMart, CVS,
Family Physician, or University Health Centers. The health assessment must be done using the attached form, be sure to print and bring the form to your appointment. Please confirm with your testing location if they are able to complete both the health assessment and TB test.
6. Mandated Reporter Certification
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