Quick Guide: Screening Process for PreK-12 🤠 (Texas)

Quick Guide: Screening Process for PreK-12 🤠 (Texas)


Congratulations for passing the interview portion! In order to officially be hired into the HelloSubs PreK-12 substitute pool, you will need to successfully clear the following requirements: 

Step 1: Fill out this Reference Contact form. Please provide a minimum of 2 supervisors. 
Step 2: Sign HelloSubs Contract (This was sent to you in a separate email through ZohoSign)
Step 3: Complete the HelloSubs New Hire Orientation (45-50 minutes)

WarningWarningBackground Checks - Two Required (Steps 4 and 5)
AlertNote, you need TWO SEPERATE fingerprint appointments through Identogo for Background Check 1 (Texas Education Agency) and Background Check 2 (TX Department of Health and Human Services). We advise to schedule your two background checks together ONCE you receive the instructions from the TX Department of Health and Human Services. 

Step 4 (Background Check 1): Complete a background check through the Texas Education Agency. 
5b. Enter the following service code: 11FJ5N
5c. When prompted, please enter Agency/District ORI Number: TX923336Z (under the section Eligibility)
5d. Send your Recruitment Consultant the receipt for "TX - Local Education Entities".
Step 5 (Background Check 2): Complete a background check through the TX Department of Health and Human Services.
6a. Fill out this form.
6b. This state department will send you instructions on how to complete this background check within the next few business days. Keep an eye out for an email titled "Child Care Regulation Background Check for HelloSubs - Actions You Must Complete". 

Step 6: Sign Form 2912: Pre-Employment Affidavit for Applicants for Employment at Certain Child Care Operations (This was sent to you in a separate email via ZohoSign)

NotesYou can find an in-person notary, or you can also schedule a virtual appointment through Teaching Nomad here. Once a time slot is selected, you will receive a separate email containing the link to your BlueNotary appointment. This link will be sent once we manually set up the appointment in BlueNotary.

Step 8: Upload your CPR / First Aid Certification to the Onboarding Portal. If you do not have this completed yet, we recommend the following providers:
  1. Austin Candidates, you can register here. 
  2. Houston Candidates, you can register here.
Step 9: Complete 8 hours of Pre-Service Training. You can complete them through Texas Annual Training | Texas A&M AgriLife Learn (tamu.edu).

Mandatory Courses (4 hours)
Elective Courses (4 hours)
  1. For the remaining 4 hours, you may choose any courses that interest you.
NotesOnce you complete all courses totaling 8 hours, upload each certificate in pdf format to the Onboarding Portal.



Upon completion and succession of all screening steps, you will be officially hired and able to take assignments! Disclaimer: Inability to efficiently and competently follow directions can and may result in rejection. 

Step 10: AFTER you complete five worked days, email the receipts to support@hellosubs.co. HelloSubs will reimburse up to $150 for your out-of-pocket expenses (pre-service training, CPR, background check).