Quick Guide: Clearances for K-12 🔔(Pennsylvania)

Background Checks - Four Required (Steps 2, 3, 4, and 5)

If you already have up-to-date clearances (completed within the last 3 years) for steps 1-4, please send pdf files to your Recruitment Consultant.

Step 1 (Background Check 1): Sign National Sex Offender Registry Verification (This was sent to you in a separate email through ZohoSign)

If you already have a National Sex Offender Registry Clearance, please send it to your Recruitment Consultant. Otherwise, once this form is processed, the PA Department of Human Services will send you the results with the next 14 days via mail. Please send us a photo/copy to your Recruitment Consultant.

Step 2 (Background Check 2): Schedule and complete your Child Abuse Clearance.

Apply online for your child abuse clearance through the Child Welfare Portal. Please select the option "School Employee Not Governed by Public School Code"

Results can take up to 21 days to receive. Please send over a copy to your Recruitment Consultant.

Step 3 (Background Check 3): Schedule and complete your FBI Fingerprint Clearance through the Pennsylvania Department of Education.

3a. Enroll with I dentoGO here .
3b. Enter the following service code: 1KG6XN
3c. Select "Schedule or Manage Appointment"
3d. Proceed by following detailed instructions in attachment down below
3e. Please send over a copy to your Recruitment Consultant.
Please note that results can only be accessed once, so please ensure that you are ready to save the clearance on your computer when accessing the results.

Step 4 (Background Check 4): Schedule and complete your Pennsylvania Access To Criminal History (PATCH) Clearance.

Apply for your state criminal record check online through PATCH using a credit or debit card for payment. Please select "Submit a New Record Check" (Do NOT select "New Volunteer Record Check"). Please send over a copy to your Recruitment Consultant.

Upon completion and succession of all screening steps, you will be officially hired and able to take assignments! Disclaimer: Inability to efficiently and competently follow directions can and may result in rejection.

Step 5: AFTER you complete five (5) worked days, email your receipts for out-of-pocket expenses (background checks) to support@hellosubs.co. Approved reimbursements are paid on the next applicable pay cycle. If your market is running a new-hire or fast-start bonus, that bonus is paid instead of this reimbursement and covers these same costs.

Step 6: Complete Mandated Reporter Training

Course can be completed online through the Pennsylvania Child Welfare Resource Center. All candidates must complete the state-required Mandatory Reporter Training within their first 45 days of employment. The training reviews proper protocol on how to report instances of abuse or neglect in the classroom.

Optional: If you decide down the line that you want to be eligible for early childhood education, please view the Support article here.