Quick Guide: Already working K-12? How to Become Qualified as an ECE Aide 🎒 (Pennsylvania)
Working with ECE students can be an incredibly rewarding experience. If you've already been working as a K-12 teacher with HelloSubs, you will have already met some of the requirements from the state. There's only a few more steps that you'll need to take in order to qualify for Early Childhood roles. We've made this guide for you to help walk you through the process.
Before following this guide, please check with your Recruiter if you qualify as an Aide-level or a Lead ECE teacher.
Preliminary Paperwork
Step 1: Fill out this Reference Contact form. If you have reference letters from previous employers, this may also be suitable. Please send these to your recruiter.
**Please note, there references MUST be from at least 2 non-family references.
Step 2: Submit a picture/scan of your highest degree to the Onboarding Portal. If you don't have access to the degree, your transcripts will do.
Part 2: Clearances and Background Checks
Step 1: Schedule and complete Your FBI Fingerprint Clearance - ****Please note, this is a separate background check through the Department of Human Services. You likely have an FBI Check from the Department of Education - the additional FBI Check will need to be done through the Department of Human Services to comply with state requirements. If you are unsure of which FBI Check you have, please consult your recruiter.
Step 2: Have you lived outside of Pennsylvania within the last FIVE (5) years? If YES, follow the instructions within this article. If NO, continue to Step 6.
Step 3. Do you already have a Child Care Staff Health Assessment that has been completed in the last year? Upload a copy to the Onboarding Portal and you may be able to skip this step! IF NOT: Download, print, and get the Health Check form signed by a health care professional.
Where does HelloSubs suggest I go for my health evaluation?
- Minute-clinic at a Local Pharmacy, such as CVS or Rite Aide
- For applicants in Philadelphia, low-cost providers can be found here
Need more information on the health check? Visit this article.
Part 3: Early Childhood Trainings
Step 2: AFTER you complete five (5) worked days, email your receipts for out-of-pocket expenses (background checks) to support@hellosubs.co. Approved reimbursements are paid on the next applicable pay cycle. If your market is running a new-hire or fast-start bonus, that bonus is paid instead of this reimbursement and covers these same costs.
Step 3: Complete Mandatory Reporter Training (First 45 days of work)
- Course can be completed online through the Pennsylvania Child Welfare Resource Center. All candidates must complete the state-required Mandatory Reporter Training within their first 45 days of employment. The training reviews proper protocol on how to report instances of abuse or neglect in the classroom.