Quick Guide: How to Become Qualified as an ECE Aide Part 2🎒 (Pennsylvania)

Section 1: Clearances and Background Checks

If you already have up-to-date clearances (completed within the last 2 years) for steps 1-5, please upload pdf files to the Onboarding Portal.

Step 1: Sign National Sex Offender Registry Verification (This was sent to you in a separate email through ZohoSign)

Your HelloSubs Recruiter will file this paperwork with the state for you. You will be mailed the results when it is completed. Please take a picture/scan and upload it to the Onboarding Portal.

Step 2: Complete your Child Abuse Clearance

Step 3: Schedule and complete Your FBI Fingerprint Clearance

Step 4: Schedule and complete your Pennsylvania Access to Criminal History Clearance (PATCH)

Step 5: Have you lived outside of Pennsylvania within the last FIVE (5) years? If YES, follow the instructions within this article. If NO, continue to Step 6.

Step 6: Do you already have a Child Care Staff Health Assessment that has been completed in the last year? Upload a copy to the Onboarding Portal as you may be able to skip this step! IF NOT: Download, print, and get the Health Check form signed by a health care professional.

Where does HelloSubs suggest I go for my health evaluation?

Minute-clinic at a Local Pharmacy, such as CVS or Rite Aide
For applicants in Philadelphia, low-cost providers can be found here

Need more information on the health check? Visit this article.

Section 2: Early Childhood Trainings

Step 7: Complete PA Early Childhood Education Trainings and upload them to the Onboarding Portal.

Step 8: AFTER you complete five (5) worked days, email the receipts for your out-of-pocket expenses (background checks, CPR, health evaluation, trainings) to support@hellosubs.co with your full name. Approved reimbursements are paid on the next applicable pay cycle. If your market is running a new-hire or fast-start bonus, that bonus is paid instead of this reimbursement and covers these same costs.

Step 9: Complete Mandatory Reporter Training (First 45 days of work)

Course can be completed online through the Pennsylvania Child Welfare Resource Center. All candidates must complete the state-required Mandatory Reporter Training within their first 45 days of employment. The training reviews proper protocol on how to report instances of abuse or neglect in the classroom.