With HelloSubs’ new Timesheet Review feature, schools now have the option to view, confirm, and correct substitute timesheets before they’re finalized. This guide will walk you through how it works.

🔎 What Is the Timesheet Review Feature?

The Timesheet Review feature allows school administrators to:

• View submitted timesheets for recent jobs

• Approve timesheets as-is

• Edit or correct hours if necessary

• Add notes to clarify any adjustments

⏱️ Reminder: If you choose not to take action, timesheets are automatically approved after 3 business days.

📍 Where to Find It

1. Log into your School Dashboard.

2. Click the menu icon (three dots) in the top right corner.

3. Select "Review Timesheets."

🛠️ What You Can Do in the Review Panel

Once inside the Timesheet Review panel, you’ll see a list of recently submitted timesheets. For each one, you can:

1. View Submission Details

• Job title and date

• Worker name

• Submitted clock-in and clock-out times

• Total hours

2. Approve as Submitted

• If the times look accurate, just click “Approve.”

3. Submit Different Hours

• If the worker forgot to clock in/out or entered incorrect hours, click “Edit.”

• Enter the correct times or total hours.

• Optionally, add a note explaining the change (this helps our team and the worker understand the edit).

4. Let It Auto-Approve

• If you take no action, the timesheet will automatically lock in after 3 business days.
  

🧾 What Happens Next?

Once approved (by you or automatically):

• The timesheet becomes final and is included in your next invoice.

• You’ll still receive a full weekly breakdown of all jobs and hours, regardless of whether you reviewed them manually.