Quick Guide: How to Become ECE Qualified 🎒 (Colorado)

Quick Guide: How to Become ECE Qualified 🎒 (Colorado)


Step 1: Fill out this Reference Contact form.
Step 2: Sign HelloSubs Contract (This was sent to you in a separate email from ZohoSign.)  
Step 3: Complete the HelloSubs New Hire Orientation (45-50 minutes)
Step 4: Schedule and complete your Colorado Background Check.  

Step 5: Sign the following FOUR online documents.  
Document 1: TRAILS form

Step 6: Have you lived outside of Colorado within the last FIVE (5) years? If YES, follow the instructions within this article to complete the Out of State Background Check. If NO, continue to Step 7.

InfoThe following items will be submitted using the Onboarding Portal

Step 7: A Staff Health Evaluation Form is required for ECE activation. If you already have an employment health form from the Colorado Department of Early Childhood, then you can just upload it to your Onboarding Portal! If you do not already have a signed Health Form, there are several ways we recommend to complete this step:
  1. Colorado CPR Pros: Book Your Appointment
    1. This service is provided entirely ONLINE for your convenience!
  2. Healthcare Provider of your choice
    1. If you would prefer to use a provider you are already familiar with, download the Health Evaluation Form and have it signed by any healthcare professional


Need more information on the health check? Visit this article. 


Step 8: Create a PDIS account HERE.  When creating an account, input the HelloSubs license number on registration: 1773516.   


Once logged in to your PDIS account, complete the following eight (8) PDIS trainings:  

As you complete each training, please upload your certificate/s to the Onboarding Portal. 

  1. Standard Precautions, including Prevention and Control of Infectious Diseases and Immunizations 
  2. Infant Safe Sleep Practices 
  3. Preventing and Responding to Child Abuse and Neglect
  4. Preventing Shaken Baby Syndrome and Abusive Head Trauma 
  5. Injury Prevention for Child Care Centers 
  6. Playground Safety for Child Care Centers 
  7. Emergency and Disaster Preparedness for Child Care Providers
  8. Colorado Early Learning and Development Guidelines
  9. Introduction to First Aid

Step 9: Complete your CPR and First Aid Training. NOTE: While the online PDIS course Introduction to First Aid is sufficient for ECE Onboarding, an In-Person CPR/First Aid course is required to be eligible for Lead Teacher job types. In-person CPR/First Aid courses must be completed through an approved CDEC vendor. To find an approved vendor, you can use this search tool: https://www.coloradoshinespdis.com/s/approved-trainer.

Recommended course: Colorado CPR Pros
Quick Tip: The CPR certificate must list "Child", "Infant", "Pediatric", or similar to be considered valid for Early Childcare purposes. Any course for Adult CPR/First Aid only will not be accepted.

Step 10: If you complete ALL of the above steps within ten (10) days, you may qualify for a quick start bonus of up to $300! Conditions apply, see this article for more details: https://support.hellosubs.co/portal/en/kb/articles/promotions-and-bonuses-colorado.

Bonus OR reimbursement — not both. The quick start bonus is paid instead of the out-of-pocket expense reimbursement described below. The bonus is designed to cover these same getting-started costs (CPR/First Aid, health evaluation, background check, required trainings) — it is not paid in addition to reimbursement. If you receive the quick start bonus, you should not also submit receipts for reimbursement of those same costs. Your recruiter will confirm which one applies to you.

Missed the quick start bonus deadline? You can still qualify for reimbursement! AFTER you complete five (5) worked days, email out of pocket expense receipts to support@hellosubs.co. HelloSubs will reimburse your out-of-pocket expenses (CPR, health check, background check). Approved reimbursements are paid on the next applicable pay cycle. 

If your market is running a new-hire or fast-start bonus (such as the quick start bonus in Step 10), that bonus is paid instead of this reimbursement — it is designed to cover these same getting-started costs, not to be paid on top of them. Your recruiter will confirm which applies to you.

Contract renewal, expiring documents, and annual professional development: After initial activation, HelloSubs will keep in touch throughout the year to ensure that all ECE documents are up to date. For more information on professional development and document renewal, review this article.

You’re done! Enjoy subbing early childhood! 😊