General
How do I request part of a long-term job?
How do I request part of a long-term job? If you want to request part of a long-term job, fear not, it's super simple! Let's take for example the job below. As you can see, the job is 62 days. If you requested the job as is, you would be requesting ...
Conversion to 1099 contractor status
What's happening? Starting early September, HelloSubs will be converting Colorado based substitute teachers to 1099 independent contractor status. What is changing? Your gross pay will increase. As a contractor, HelloSubs will not be withholding ...
How do I modify the withholdings on my W4?
You can modify the withholdings on your W4 anytime through HelloSubs - simply follow the steps below. Log in to your HelloSubs platform Go to settings Select pay settings Click review pay info --> a new window will open Click on taxes Select the form ...
How do I update my direct deposit?
How do I update my direct deposit? If you're logging on to the HelloSubs platform for the first time, setting up your direct deposit is an easy process. When you log on for the first time, you'll see a big red button that says "Finish Pay Set Up." ...
How do I call in sick?
How do I call in sick? Cancelling a job on the platform is an easy process. If you do need to cancel an assignment, simply follow the steps below: 1. Log in to your HelloSubs platform. 2. Go to "My Dashboard" and select the job you'd like to cancel ...
How do I request a job AFTER the school day has started?
If you'd like to request a job after the school day has started, please take the following steps: Request the job on your HelloSubs platform. If your request IS immediately approved... ...and you will be LESS than 30 minutes late to your assignment, ...
How do I deactivate my HelloSubs account and silence HelloSubs notifications?
How do I deactivate my HelloSubs account? Deactivating your HelloSubs account is easy. If you'd like to be deactivated, simply email support@hellosubs.co and let us know you'd like to removed from the sub pool. If you have future assignments on your ...
How do I get my fingerprints/background check reimbursed?
Getting your fingerprints reimbursed is a simple process. Follow the directions below to get your fingerprints reimbursed: Work 10 days in the classroom. Once you've worked 10 days in the classroom, email support@hellosubs.co. Let them know that ...
When can I submit timesheets?
Timesheets become available for review & submission at the end of the scheduled shift. You can submit the timesheet after each of your scheduled days. If you have completed a scheduled shift, and a timesheet does not appear, please contact support ...
Direct deposit account has been disabled/failed validation
Does HelloSubs repeatedly prompt you to enter your bank account info? This is because the bank account you entered for direct deposit couldn't be verified. Here's some steps to get it fixed: This could be caused by a typo in the routing or account ...
How do I cancel a Job?
Do you need to cancel a JOB REQUEST? No problem! Follow the steps below to cancel your request: Step 1. Navigate to the "Job Request" tab on your HelloSubs platform and click on the request you'd like to modify. On the right hand side of the screen, ...
School Emergency Procedures
School Emergency Procedures It’s no question that substitute teachers are invaluable. Every day, they enter new schools and new classrooms; they meet new students and deliver new lesson plans; and, undoubtedly, they face new obstacles. To make a ...
HelloSubs Teacher Code of Conduct
HelloSubs teachers hold the responsibility of representing the HelloSubs organization every time they work an assignment. HelloSubs teachers are expected to adhere to the Values and Expectations of both HelloSubs and our partner schools on a daily ...
Adverse Weather - What To Do
No matter where you live and work, adverse weather can cause school closures and delays. If you are scheduled to work but there is adverse weather in the forecast, here's what you can do to be prepared! 1. Check your email and phone for updates. ...
Report an injury, or near miss
HelloSubs Terms & Conditions
Terms and Conditions Last updated: January 03, 2023 Please read these terms and conditions carefully before using Our Service. Interpretation and Definitions Interpretation The words of which the initial letter is capitalized have meanings defined ...
HelloSubs Privacy Policy
Privacy Policy Last updated: January 03, 2023 This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law ...
Refer A Friend - you both earn $50!
When you refer a friend to HelloSubs you'll each earn a $50 Gift Card once they complete five (5) days worked. There's no limit to the number of people you can refer! Choose from over 200+ Gift Card options including Amazon, Restaurants, Retail, Home ...
How can I access my tax documents and paystubs?
Effective from January 2023 HelloSubs has migrated to our new in-house payroll system For pay deposited before 2023: Tax documentation and paystubs are stored in your Zenefits accounts. Zenefits managed payroll and securely holds this documentation ...
Is my employment status contractor (1099) or employee (W-2)?
HelloSubs utilizes both the W-2 & 1099 models depending on which state you live in. Colorado based workers are 1099 contractors. When you request a job you'll see that you're paid the regular daily rate + a contractor premium of 7.65%. This premium ...